Time is not your problem, this is

Hey Full Potential Zoners,

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• And the clarity to move without second-guessing

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Let’s continue…

You’ve got 8 hours— here’s how top performers use them.

Being busy doesn’t mean you’re being productive.

Sometimes the right system is all you need.

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The goal isn’t to do more, it’s to make better use of your time.

You don’t need more hours, you need to make each one count.

And that starts with the right method.

Today we are going to help leaders master this by using:

‘Top 4 Productivity Methods'. 

Let’s dive in!

How to Actually Use These 4 Productivity Methods

11. Pomodoro Technique in Real Life

Scenario: You have a report due by the end of the day, but you keep getting distracted by emails and meetings.

• Block your calendar for the next 2 hours.

  • Title it: “Do Not Disturb: Focus Block.”

• Tell your coworkers:

  • “I’m doing a Pomodoro block to finish the report. I’ll check messages at the top of the hour.”

• Use a visible timer (like the Forest app or a physical cube timer) to hold yourself accountable.

• After every 25-minute session, use your 5-minute break wisely: stretch, refill water, or step outside—don’t check Slack or social media.

• If your brain resists starting, tell yourself: “Just do one Pomodoro. That’s it.”

• Most of the time, momentum kicks in.

2. Eisenhower Matrix in Real Life

Scenario: You’re overwhelmed with a to-do list that has 17 things on it, and you’re not sure what to do first.

• Print out or draw the 4-quadrant matrix.

• Do it physically, not just mentally.

• Say out loud:

  • “What will actually matter by Friday?” and sort tasks by impact, not just urgency.

• Example script to your boss or team:

  • “I mapped out my tasks with the Eisenhower Matrix. Here’s what I think I should focus on today. Does that match your priorities too?”
    (This builds trust fast and shows you’re managing your time.)

• Don’t just sort tasks—delete one right away. Train your brain that not everything deserves your energy.

3. 3-3-3 Method in Real Life

Scenario: You’ve got a mix of creative work, admin stuff, and small fires to put out—your day feels scattered.

• In the morning, write three columns:

  • Deep Work, Short Tasks, and Maintenance.

• Post it at your desk or workspace and point to it when people interrupt:

  • “I’m in my Deep Work block right now—can I check in with you after lunch?”

• At the end of the day, review what you did in each bucket.

  • If one’s empty, ask yourself why. Were you distracted? Overloaded?

• Add theme days (e.g., Monday = Marketing Deep Work, Tuesday = Product Deep Work). It makes the method even easier to stick with.

4. 2-Minute Rule in Real Life

Scenario: Your inbox is overflowing, and you’re wasting energy scanning the same emails again and again.

• Turn on a countdown timer for 10 minutes.

  • Say: “I’m doing a 2-minute blitz.”

• For each email or task, ask:

  • “Can I do this now in 2 minutes or less?”

    • Yes → Do it

    • No → Move it to your to-do list or delegate

• Example reply when delegating:

  • “Hey [Name], this came in. Can you take this one? I’ll support if anything gets stuck.”

• Use this during team meetings too:

  • “Can we wrap this part up in 2 minutes? If not, let’s break it down or assign it.”

Your brain isn’t tired because you’re doing too much.

It’s tired because you keep switching between everything.

This week’s infographic shares 12 simple ways to stay sharp, clear your head, and make real progress on what matters most.

But information alone won’t change your day.

Here’s how to actually use it:

1. Too many meetings, no time to think

• Your calendar looks full, but your work feels undone.
  → Block 8:00–9:30 a.m. as “priority time” and protect it like a real meeting.
  → Let people know you’ll be slow to respond until after that block.
  → Use it for one meaningful task—not inbox cleanup.

2. You keep checking your phone for no reason

• You’re not expecting anything urgent—but still, you check.
  → Keep your phone out of sight until lunch. Set a rule.
  → Tell your team: “I silence my phone during work blocks—ping me directly if it’s urgent.”
  → Check it just once between blocks. That’s it.

3. You want to start building, but keep putting it off

• You have ideas for a digital product, but no momentum.
  → Log in to creatyl.com and create your first offer title—don’t overthink it.
  → Add a 30-minute “build on creatyl” block to your calendar.
  → When asked what you’re working on, say: “I’m building something small I can share and earn from.”

Clear minds don’t just happen.

They’re built—one boundary, one block of time, and one brave yes (or no) at a time.

Today, try one thing that protects your energy.

You’ll feel it. And others will notice too.

Want to see how easy it can be? Keep reading and download the PDF [Click here]

Want to learn more?

📖 You Don’t Need More Clients — You Need This
If you feel stuck in endless tasks, this blog shows how to build systems that give you time back.
📖 The Fastest Way to Start a Business
Overwhelmed by starting your first product? Read this next—it’ll help you start today, not someday.

Here's how you can make it real today:

Step 1: Choose your method for the day

• Pick your favorite method from the 4.

• Example: “I’m going to try the 3-3-3 Method” or “I’m doing Pomodoro until lunch.”

Step 2: Create one visible reminder

• Add a sticky note to your desk or write it at the top of your to-do list.

• Set a phone alarm titled “Use your method” for mid-morning or mid-afternoon.

• This will be your check-in moment.

Step 3: Follow your method once

• Just one round. That’s enough for today.

• Example:

  • Do one Pomodoro cycle (25 min + 5 min break)

  • Sort your to-do list with the Eisenhower Matrix

  • Block 3 hours for deep work

  • Clear any task that takes under 2 minutes

Step 4: Rate how it felt

• After you use it, give it a quick score out of 10.

  • How focused did you feel?

  • How clear was your plan?

  • How much did it help you get moving?

Step 5: Reflect for 1 minute before you log off

• Ask yourself:

  • Did this method help today?

  • Would I use it again tomorrow?

  • What would I change next time?

AI Prompt: “Act as a personal productivity coach. Help me plan today using one productivity method. I’ll give you the method I want to try and what my day looks like.

Productivity Method: [Insert method: Pomodoro, Eisenhower Matrix, 3-3-3, or 2-Minute Rule]
Today's Schedule: [Insert your meetings, key tasks, and deadlines]
Main Focus: [Insert your top priority for the day]

Create:

• A simple plan for how to use this method today, based on my schedule

• One visible reminder I can use (sticky note, alarm, lock screen, etc.)

• A quick tip for what to say if I get interrupted

• A short end-of-day reflection question to ask myself

Make it simple, realistic, and focused on helping me take action today without overthinking it.”

The most powerful productivity method is the one you actually use.

You don’t need more tools—you need fewer excuses.

Start with the method that feels easiest, not the one that looks impressive.

Doing one thing with focus is worth more than planning ten things you never start.

What you choose not to do is just as important as what you decide to do.

Until next time and with lots of love,

Justin

This Week’s Growth Recommendations

Book To Read:  

“Getting Things Done: The Art of Stress‑Free Productivity” by David Allen (see it here)

TED Talk to Watch:

“Forget Multitasking, Try Monotasking” by Paolo Cardini (see it here)

I've built and sold 4 companies—now I help others do the same.

I take on fractional COO, CMO, AI Consulting, and advisor roles for select teams that want fast execution, sharp strategy, and clear results.

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