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Stop Sending Bad Emails – Do This Instead

Stop Sending Bad Emails – Do This Instead

Master the do’s and don’ts of email...

Justin Mecham
February 05, 2025

Hey Full Potential Zoners!

Most emails waste time - yours don’t have to.

Bad emails cost more than you think - they waste time, hurt relationships, and cause confusion.

A great email is clear and easy to act on.

But bad emails?

❌ Frustrated teams.

❌ Missed deadlines.

❌ Overloaded inboxes.

❌ Endless back-and-forth.

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Every email is a chance to show clarity and respect.

Before you hit send, ask yourself: will this email help or add to the noise?

Because good communication saves time— and makes everyone’s work easier.

Today we are going to help leaders master this by using the:

‘Bye, Bye Bad Emails'.

Let’s dive in!

Download This PDF + My Top 24 Cheat Sheets From 2024 At Bottom of Email

10 More Email Do’s and Don’ts to Live By

Do's:

Use a Professional Email Address:
- Ensure your email address reflects your name or your company's name.
- Avoid using unprofessional or personal addresses for work-related correspondence.
Be Concise and Direct:
- Clearly state your purpose at the beginning of the email.
- Use short paragraphs and bullet points to convey your message efficiently.
Use a Professional Sign-Off and Signature:
- Conclude your email with an appropriate sign-off, such as "Best regards" or "Sincerely," followed by your full name and contact information.
Respond Promptly:
- Aim to reply to emails within 24 hours.
- Timely responses demonstrate respect and reliability.
Be Mindful of Tone:
- Without vocal cues, emails can be misinterpreted.
- Read your message aloud to ensure it conveys the intended tone.

Don'ts:

Don’t Use Informal Language:
- Avoid slang, abbreviations, or overly casual language.
- Maintain professionalism in all workplace communications.
Don’t Neglect the Subject Line:
- Leaving the subject line blank or vague can lead to your email being overlooked.
- Always include a clear and relevant subject.
Don’t Overlook Attachments:
- If you're including attachments, mention them in the body of the email and ensure they are properly attached before sending.
Don’t Discuss Sensitive Information:
- Email is not always secure.
- Avoid sharing confidential or sensitive information that could be compromised.
Don’t Overuse Formatting:
- Excessive use of bold, italics, or different fonts can make your email hard to read and appear unprofessional.
- Use formatting sparingly to highlight key points.
Don’t Reply When Emotional
- Sending an email in frustration can damage relationships.
- Pause, rethink, and respond with clarity and professionalism.

There’s a reason 400,000 professionals read this daily.

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A well-written email can open doors faster than a face-to-face meeting.

Professional emails help build trust and long-term connections.

Thoughtful messages make it easier to get support, approval, and buy-in.

A strong subject line can be the difference between being read or ignored.

When every word has a purpose, your message carries more weight.

Until next time and with lots of love,

Justin