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Most Teams Waste Time Doing This

Most Teams Waste Time Doing This

Doing more isn’t the answer, doing this is...

Justin Mecham
April 19, 2025

Hey Full Potential Zoners!

You're not doing too little— you're doing too many of the wrong things.

Most people spend time on tasks that don’t add the most value.

That’s why 80/20 strategic planning works.

Focus on the 20% that makes the biggest impact.

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You don't need more on your list.

You need clarity on what matters most.

Busy doesn't mean productive.

Today we are going to help leaders master this by using the:

‘Strategy That Works - Strategic Planning With the 80/20 Rule'.

Let’s dive in!

Download This PDF + my Top 60+ Cheat Sheets At Bottom of Email

5 Real-World Ways to Plan Smarter

1. Clarify Objectives

Scenario: Your team is working hard—but not seeing results.

Step back and define 1–3 core outcomes that truly matter this quarter.
Don’t let urgency replace importance.
Ask:
- “What are we really trying to accomplish?”
Rewrite team objectives in plain, simple language everyone understands.
Team effort starts pointing in the same direction.
Clarity removes confusion. You stop measuring movement and start measuring progress.

2. Prioritize for Impact

Scenario: You have 17 tasks on your to-do list, all marked urgent.

Run each task through the 80/20 filter.
Which 20% will drive 80% of your results?
Sort your tasks into high-impact and low-impact.
Tackle the high first. Defer, delegate, or delete the rest.
Your time is no longer spent reacting. It’s directed with intent.
You get more done by doing less—but doing it better.

3. Simplify Decisions

Scenario: You’re overwhelmed with too many options and no clear direction.

Cut through the noise by narrowing decisions to only those aligned with your top objectives.
Ask:
- “Which of these directly supports our goals?”
Eliminate or pause everything else.
You stop spinning in circles. Mental load drops.
The right choice becomes obvious, not buried.

4. Implement Key Actions

Scenario: You have a great plan… but no one is moving.

Break your plan into specific next steps. Assign each to an owner and a deadline.
Use clear verbs:
- “Email the client,” “Draft the outline,” “Present to leadership.”
No vague ideas. Just actions.
Plans stop living in slides.
People know what to do and when to do it. Things actually start happening.

5. Track Key Metrics

Scenario: You’re making progress—but can’t prove it.

Pick 1–3 numbers that directly reflect your goal (not just activity).
Ask
- “What would we measure if we could only track one thing?”
Then build a simple weekly dashboard.
You stop guessing if things are working. You know.
Data gives you clarity—and direction for what comes next.

The most effective plans are often the simplest ones.

When you try to focus on everything, you end up doing nothing well.

Most people don’t lack effort; they lack direction.

You don’t need to be busy to be effective.

Real strategy is what protects your time from everything that doesn’t matter.

In the end, it’s not about doing more—it’s about choosing better.

Until next time and with lots of love,

Justin

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