Hey friends,
Most people aren’t overwhelmed by work. They’re overwhelmed by decisions.
Your day doesn’t fall apart from too much to do.
It falls apart from deciding too often.
Energy drains one choice at a time.
The goal isn’t more effort.
It’s fewer decisions that matter.
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Let’s get back to it…
Clarity beats motivation.
Structure beats willpower.
And fewer decisions create better days.
Today we are going to help you master this by using:
‘14 Methods to Master Your Day'.
Let’s dive in!
Download This PDF + my Top 90+ Cheat Sheets At Bottom of Email
How to Actually Use These 14 Methods
1. You're drowning in meetings and can’t get real work done.
Scenario: You’re constantly busy but feel like nothing important gets done by the end of the day.
Use Time Blocking and Task Batching to defend your focus.
Block out 8am–11am as a “No Meeting Zone.” Put a calendar label like: “Deep Work (Important Projects Only) – Please Don’t Schedule Over.”
Use this script with your team:
“Hey team, I’m setting aside mornings to focus on deeper work so I can better move key projects forward. If it’s urgent, text me. Otherwise, I’ll be fully available after 11.”
Combine it with the 3-3-3 Method for structure:
First 3 hours → your big project
Then batch 3 small admin tasks
End with 3 maintenance tasks like checking tools or reviewing updates
2. Your to-do list is overflowing and everything feels urgent.
Scenario: You have 23 things to do today and don’t know where to start.
Use Warren Buffett’s 5/25 Rule and the ABCDE Method to draw a clear line between what matters and what’s noise.
Write down everything. Then:
Star your top 5 most valuable tasks.
Use ABCDE labels on the rest (be honest—some are “E” and should be gone).
Say this to yourself (or your team lead if they’re adding more tasks):
“I’ve listed out my full task list. I’m focusing on these top 5 for now since they move the needle most. The rest I’ll revisit once I finish these.”
This resets expectations without sounding like you’re refusing work.
3. Your team keeps losing track of who's doing what and when.
Scenario: Tasks are slipping through the cracks. You hear “Oh, I thought you were doing that” a lot.
Introduce a simple Kanban Board or even a shared Google Sheet version of it.
At the next team check-in, say:
“Let’s try something super visual so we’re all on the same page. I set up a ‘To Do / Doing / Done’ board so we can all see what’s in progress and what’s blocked.”
Use colors or initials for ownership. Review it quickly each week.
For more clarity, tag each task with a label from the MSCW Method:
Must-Have = deadlines
Should-Have = strategic but not urgent
Could-Have = nice ideas, later
Won’t-Have = pause or remove
4. You keep pushing off a hard but important task.
Scenario: There’s one thing you know would make a difference, but you keep avoiding it.
Use Eat the Frog + Pomodoro to trick your brain into starting.
The night before, write on a sticky note: “First Thing Tomorrow: [Hard Task Name]”
Block off 25 minutes as soon as you log in. No Slack. No email.
Tell yourself:
“I don’t need to finish it. I just need to do 25 minutes of it.”
This helps beat procrastination without pressure.
After one round, take a break, then decide if you’ll do another. Most times, starting is the hardest part. Use momentum.
1. Turning a potential client “no” into a “yes later”
Scenario: You just got off a call with someone who seemed interested but said it’s “not the right time.”
Don’t chase. Don’t offer a discount.
Instead, send a simple message that protects your time and keeps the door open:
“Totally okay if this isn’t the right fit right now. If timing changes, I’d be happy to pick this back up. Just reply anytime.”
Add a reminder to follow up in 30 days with a helpful tip or update.
You’re staying respectful, clear, and easy to say yes to later — without pressure.
2. Getting real answers from a stuck client or teammate
Scenario: You’re working with a client or teammate who keeps delaying progress or ignoring the next step.
Instead of pushing or guessing, ask:
“What’s the real reason this feels stuck right now?”
or“What’s the part that feels unclear or risky to you?”
Then stop talking. Let them explain. Don’t try to fix it right away. Just listen, take notes, and follow up later.
People don’t always say the real issue until they feel safe. Asking the right question can surface the thing that’s blocking momentum.
3. Using creatyl to simplify and scale your soft skills
Scenario: You’ve got knowledge, stories, or a system that helps people — but it’s stuck in your head or scattered in chats, docs, or posts.
Go to creatyl.com
Start building one product that uses soft skills — like:
A simple guide with your story + action steps
A checklist that speaks like you talk
A short email course with just one idea per message
Use the built-in tools to write your offer in your voice, organize your ideas clearly, and give people one step to take next.
Most digital products fail because they’re full of strategy, but no real connection. creatyl helps you make things people actually want to use — because they feel clear, helpful, and human.
Want to read more? Click here to download the infographic.
Here's how you can make it real today:
Step 1: Pick your method
Think back to a moment this week that felt off.
Now look at the 14 methods again. Pick one that could’ve helped.
That’s your focus for today.
Step 2: Set your action moment
Choose one moment today to try it out.
Mark it on your calendar or write a sticky note:
“Today I’m testing [method name].”
Keep it simple. Just one test.
Step 3: Do one move tied to your method
Make it tiny. Make it real. Here’s how
Pomodoro → Set a 25-minute timer for just one task
5/25 Rule → Write your top 5 tasks, then cross out the rest
Kanban → Sketch To Do / Doing / Done on paper or a doc
Pickle Jar → Knock out one major task first, then a quick one
Task Batching → Group your next 3 similar items and do them together
Time Blocking → Block off one hour today and protect it
Step 4: Catch what shifted
Later in the day, ask:
Did this move help me focus?
Did my stress drop?
Did something feel easier or clearer?
Step 5: End with one line
At the end of your day, write:
“Trying [method name] helped because ______.”
or
“Next time my day feels off, I’ll try ______ again.”
AI Prompt: “Act as my productivity coach for the day. Help me use one of the “14 Methods to Master Your Day” in a real and useful way.
Here’s what I need from you:
My role: [insert your job or context]
What’s stressing me today: [insert]
One method I want to try: [Pomodoro, Time Blocking, etc.]
What I hope it helps with: [focus, clarity, momentum, etc.]
Now based on that, give me:
One clear move I can try today using that method
The best time I should do it, and how to block it off
3 simple steps to follow
A quick message I can use if someone interrupts
One end-of-day reflection question to ask myself
Keep it simple, doable, and honest.”
Most people don’t run out of time.
They just give it away without noticing.
Every method you saw today is a way to take a little piece of your day back.
Not perfectly. Not all at once.
But in ways that make you feel clear, steady, and in charge again.
That’s how your days get better — one honest choice at a time.
Until next time and with lots of love,
Justin
This Week’s Growth Recommendations
Book To Read:
“Getting Things Done” by David Allen (see it here)
TED Talk to Watch:
“Inside the mind of a master procrastinator" by Tim Urban (see it here)
Want to learn to create your own digital products you can sell over and over?
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